Your QuickBooks file, 50–90% smaller. Your history, intact.
SuperCondense shrinks an oversized QuickBooks Desktop company file by summarizing old transactions before a cutoff date you choose -- restoring speed, clearing the 14,500 list limit, and getting you under the size ceiling for QuickBooks Online. Upload a backup; download a smaller, faster file.
Four problems, one fix.
QuickBooks Desktop never forgets -- every transaction since day one stays in the working file. Eventually that catches up with you.
QuickBooks is slow
Reports crawl, screens hang, multi-user grinds. Past ~750 MB, performance sags; past ~1 GB you risk crashes, faulty backups, and corruption.
Fix the file sizeThe 14,500 list limit
Pro and Premier stop accepting new customers, vendors, and items at the combined 14,500-name ceiling. Condensing with list cleanup clears the runway.
Clear the limitMoving to QuickBooks Online
Desktop-to-Online conversions choke on big files -- over 1.5 GB is too big for a clean conversion. Condense under 500 MB first, convert cleanly.
Shrink before you switchNo condense feature at all
The Canadian and UK editions of QuickBooks Desktop ship without a condense utility -- and the US one fails on files with Inventory. SuperCondense is the way through.
Editions we coverHow big is too big?
Press Ctrl+1 (or F2) inside QuickBooks -- the Product Information window shows your file size and list counts. Then read your row:
Pick the right instrument.
SuperCondense is the flagship, but some jobs call for a different cut. All four are handled by the same engineers, on the same backup-only workflow.
SuperCondense
Summarizes transactions before a cutoff date you choose, optionally removes unused list entries and the audit trail, and returns a dramatically smaller, faster company file -- history preserved.
Learn morePeriod Copy
A copy of your company file containing only the transactions in a date range -- for an IRS or CRA audit, a court case, a business sale, or any reviewer who should not see the whole file.
Learn moreData Purge
Removes transactions for a date range outright to cut file size, with your lists kept intact.
Learn moreNew Data File Creation
Builds a fresh company file carrying over your lists plus one or more fiscal years of transactions -- a clean start without re-keying.
Learn moreFive steps. Your live file never leaves your desk.
Verify
Run QuickBooks’ built-in Verify utility. A clean verify is required before any condense begins -- we never operate on damaged data.
Quote
Answer a short questionnaire -- file size, cutoff date, options. You get a firm custom quote, valid 30 days. Optional: the $250 USD Test Run first.
Upload
Send a backup of your company file through our secure upload. Your working file stays untouched on your machine.
Condense
Transactions before your cutoff are summarized into exact balance-forward entries; unused list entries and the audit trail go too, if you chose that.
Download
A secure link delivers your condensed file -- typically 50–90% smaller -- in 2-4 days.
QuickBooks 2010 or newer supported. QuickBooks for Mac files are first converted to a QuickBooks for Windows backup.
US, Canadian, and UK QuickBooks.
The US edition ships a condense utility that fails on Inventory files; the Canadian and UK editions ship none at all. We condense all of them -- manually where the tooling doesn’t exist.
Frequently asked questions
How much smaller will my QuickBooks file get?
A full SuperCondense typically reduces a company file by 50-90%. The exact result depends on how much history sits before your cutoff date and which options you choose (unused list removal, audit-trail removal). The $250 Test Run reports your projected condensed size before you commit.
Do I lose my transaction history?
No. Transactions before your chosen cutoff date are summarized into accurate balance-forward entries, so every report from the cutoff forward matches to the cent -- and you keep your original file untouched as a permanent archive of the full detail.
My QuickBooks is the Canadian or UK edition -- can you condense it?
Yes. That is exactly where SuperCondense matters most: the Canadian and UK editions of QuickBooks Desktop have no built-in condense feature at all, so a service condense is the only way to shrink the file without abandoning your history and starting a new file.
What does it cost?
Every SuperCondense is custom-quoted from a short questionnaire (file size, cutoff date, options) -- quotes are valid for 30 days. If you want certainty first, the $250 USD Test Run reports the projected size of your condensed file; the fee is credited toward the full SuperCondense if you proceed.
How long does it take?
Typical turnaround is 2-4 days. Weekend service is available.
Is my data safe?
You upload a backup copy -- your live file never leaves your machine. The condensed file is returned by secure download link, and your file must pass the QuickBooks Verify utility before condensing begins, so nothing is attempted on damaged data.
Find out exactly how small your file can get.
Send us the basics -- edition, size, what’s hurting -- and we’ll reply with a custom quote, usually within one business day. Or start with the $250 USD Test Run and see your projected condensed size before committing to anything.